This Privacy Policy together with our terms of business sets out the basis on which Jeromes (as defined in the terms of use) processes your personal data.
We regard our client’s affairs as confidential in accordance with the best practices of the legal profession. In the course of our acting for you, we will receive information relating to you, your employees and associates. In this Statement, we refer to this information as “personal information”.
This Statement sets out the purpose or purposes for which personal information are intended to be processed.
The data controller in respect of personal information is Jerome & Co Solicitors Limited.
Jerome & Co Solicitors Limited is a private limited company registered in England and Wales under number 6454370. Our registered office is at 3 Steephill Road, Shanklin, Isle of Wight PO37 6AB.
Jerome & Co Solicitors Limited is registered under the Data Protection Act 1998 with registration number Z5213668. Jerome & Co Solicitors Limited is authorised and regulated by The Solicitors Regulation Authority.
References in this document and in our engagement letter to “Jeromes”, “we”, “our” and “us” are references to Jerome & Co Solicitors Limited.
Your personal data may be collected by us in a number of ways, including:
• through our provision of legal services to you;
• during the course of dealings with you for or on behalf of a client;
• when you provide information to us by filling in forms on our web site. For example, this includes information provided at the time of registering for newsletters and updates on this web site, subscribing to our services, participating in webinars, posting material or requesting further services;
• when you complete surveys that we use for research purposes;
• when you contact us for these and any other reason, we may monitor and keep a record of that correspondence (in whatever form);
• when we collect publicly available information about you or your business (including through electronic data sources);
• when we collect your personal data from third parties (for example our clients or other law firms).
The categories of your personal data that we may collect includes, but is not limited to, the following:
• Contact details (including names, postal addresses, email addresses and telephone numbers);
• Professional information such as job titles, previous jobs, and professional experience and qualifications;
• Where you provide it, information about your hobbies and interests;
• Details of your visits to our web site including, but not limited to, traffic data, location data, weblogs and other communication data; and
• Images captured by our offices’ CCTV cameras.
Where necessary and legally permitted, we may also collect more sensitive data such as diversity and health data, and details of offences and related proceedings.
Where we request personal information to identify you for compliance with UK anti-money laundering regulations, we shall process such information only for the purposes of preventing money laundering or terrorist financing, or as otherwise set out in this Statement or permitted by law including the Data Protection Act 1998.
We shall use personal information and share it with Jerome & Co Solicitors Limited Directors, staff and consultants for the purpose of providing services to you. We shall also use and disclose personal information so far as required to carry out your instructions.
Telephone calls may be recorded for training or quality purposes by Jerome & Co Solicitors Limited to ensure compliance with professional standards and our internal compliance policies. Monitoring is not continuous or routine, but may be undertaken on the instruction of a Director where there are reasonable grounds for doing so. Occasional spot checks or audits may also be undertaken on the instruction or with the authority of a Director.
Email which you send to us or which we send to you may be monitored by Jerome & Co Solicitors Limited to ensure compliance with professional standards and our internal compliance policies. Monitoring is not continuous or routine, but may be undertaken on the instruction of a Director where there are reasonable grounds for doing so. Occasional spot checks or audits may also be undertaken on the instruction or with the authority of a Director.
Given that the internet is a global environment, using the internet to collect and process personal information necessarily involves the transmission of information on an international basis. Therefore, by browsing ours web site and communicating electronically with us, you acknowledge and agree to our processing of personal information in this way. The transmission of information via the internet is not completely secure. Although we do our best to protect personal information, we cannot guarantee the security of your information transmitted to this web site; any transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.
We use cookies (small files which remember a user’s electronic device) to help improve our website, and improve our services to you, in a variety of different ways. We also use cookies for Google Analytics but your consent isn’t required as Google Analytics is anonymous.
Our web site may, from time to time, contain links to other web sites which are outside of our control and are not covered by this Privacy Policy. We do not accept any responsibility or liability for other sites’ privacy policies. If you access other web sites using the links provided, please check their policies before submitting any personal information.
We may use personal information to notify you about important legal developments and services which we think you may find valuable, for sending you newsletters, invitations to seminars and similar marketing. We may contact you by post, email, telephone or SMS. You can tell us if you do not wish to receive this information by writing to us at Jeromes, 3 Steephill Road, Shanklin, Isle of Wight PO37 6AB or by email to roswells@jeromelaw.co.uk.
Our information technology systems are operated by Jerome & Co Solicitors Limited but some data processing is carried out on our behalf by a third party. Where processing of personal data is carried out by a third party data processor on our behalf we endeavour to ensure that appropriate security measures are in place to prevent unauthorised disclosure of personal information.
In providing services to you, we may process personal information on your behalf as “data processor” for the purposes of the Data Protection Act 1998. Where we act as your data processor:
• we shall process personal information solely for the purpose of providing services to you or otherwise in accordance with your instructions;
• we shall have in place technical and organisational security measures which shall be of a standard generally observed in the legal profession, including measures which guard against unauthorised or unlawful access to, or alteration, disclosure or destruction of personal information and against accidental loss or destruction of or damage to personal information;
• you confirm that you are authorised to provide to us the personal information which we shall process on your behalf.
We may transfer personal information to a successor firm or company which acquires the legal practice carried on by Jerome & Co Solicitors Limited. If this happens, we will require the firm or company to which we transfer personal information to observe standards of data protection and privacy no less secure than those set out in this Statement.
Save as described in this Statement, personal information will be retained by us and will not be sold, transferred or otherwise disclosed to any third party, unless such disclosure is required by law or court order.
Under the Data Protection Act 1998 you are entitled to request a copy of the information we hold about you and, if the details are inaccurate, you may request that we amend them. You should do so by writing to us at Jeromes, 3 Steephill Road, Shanklin, Isle of Wight PO37 6AB or by email to roswells@jeromelaw.co.uk.
We may charge a fee for responding to such requests in accordance with the Data Protection Act.
We may change this Statement from time to time. The current version will always be available from us in hard copy or on our website.
October 2022